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Strategic Design and Development
Strategic activities initiate the project, set the pace and
expectations of the initiative from start to finish, and govern the execution
of the tactical component. The three major components of the strategic
elements, and examples of the Valla Group, Inc. activities are listed
below:
| Project
Management |
| · Establish centrally located HIPAA office |
| · Solidify organizational approach / structure |
| · Clarify project scope and boundaries |
| · Assist with task force project planning sessions |
| · Refine definition of health system entities
included in project scope |
| · Refine HIPAA project task force constituents |
| · Determine need for task force subgroups/functional
teams |
| · Provide task force with clear roles and responsibilities
guidance |
| · Rally task force member involvement and increase
HIPAA knowledge |
| · Confirm deliverables owners and member availability
for project |
| · Collaborate on project timelines |
| · Document project deliverables due dates |
| · Generate responsibility matrix |
| · Initiate project due diligence audit trail |
| · Determine and assist with resolution of project
resource gaps |
| Education |
| · Conduct organizational awareness sessions |
| · Produce ongoing newsletter commentaries |
| · Conduct discipline-specific training sessions |
| · Coordinate initial and annual mandatory/competencies |
| · Coordinate a communication network vehicle that
allows internal hospital community to freely ask questions |
| · Design and implement minimum necessary access
matrix |
| · Design and facilitate CME/CEU programs |
| · Use appropriate technology to educate and communicate
hospital community |
| · All-purpose posters/message boards in employee
access areas |
| · HIPAA education fairs |
| · Develop Intranet awareness/education program |
| Communication |
| · Create project communication structure |
| · Create and conduct presentations for Board(s)
of Trustees |
| · Create and conduct presentations for Board(s)
of Directors |
| · Create and conduct presentations for Board(s)
of Directors |
| · Create and conduct presentations for executive
sponsors and executive stakeholders, including: project status, organizational
awareness, education, etc. |
| · General communications to hospital community
regarding status of project and recent activities/information/milestones |
| · Community awareness programs to educate external
community and media in marketing HIPAA support |
| · Ensure approach and position consistency throughout
the health system |
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