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Strategic Design & Development
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Strategic Design and Development

Strategic activities initiate the project, set the pace and expectations of the initiative from start to finish, and govern the execution of the tactical component. The three major components of the strategic elements, and examples of the Valla Group, Inc. activities are listed below:

Project Management
· Establish centrally located HIPAA office
· Solidify organizational approach / structure
· Clarify project scope and boundaries
· Assist with task force project planning sessions
· Refine definition of health system entities included in project scope
· Refine HIPAA project task force constituents
· Determine need for task force subgroups/functional teams
· Provide task force with clear roles and responsibilities guidance
· Rally task force member involvement and increase HIPAA knowledge
· Confirm deliverables owners and member availability for project
· Collaborate on project timelines
· Document project deliverables due dates
· Generate responsibility matrix
· Initiate project due diligence audit trail
· Determine and assist with resolution of project resource gaps

· Conduct organizational awareness sessions
· Produce ongoing newsletter commentaries
· Conduct discipline-specific training sessions
· Coordinate initial and annual mandatory/competencies
· Coordinate a communication network vehicle that allows internal hospital community to freely ask questions
· Design and implement minimum necessary access matrix
· Design and facilitate CME/CEU programs
· Use appropriate technology to educate and communicate hospital community
· All-purpose posters/message boards in employee access areas
· HIPAA education fairs
· Develop Intranet awareness/education program

· Create project communication structure
· Create and conduct presentations for Board(s) of Trustees
· Create and conduct presentations for Board(s) of Directors
· Create and conduct presentations for Board(s) of Directors
· Create and conduct presentations for executive sponsors and executive stakeholders, including: project status, organizational awareness, education, etc.
· General communications to hospital community regarding status of project and recent activities/information/milestones
· Community awareness programs to educate external community and media in marketing HIPAA support
· Ensure approach and position consistency throughout the health system

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